How to incorporate Vivid Sydney into your event

Vivid Sydney is one of THE most exciting and vibrant festivals IN THE WORLD, showcasing a program of light, music and ideas. Taking over the city between 26th May and 17th June 2017, visitors and locals alike can enjoy the vibrant light art installations, large-scale illuminations and mesmerising 3D-mapped building projections that light up Sydney’s waterfront, landmarks and gardens. 
 
It also happens to be a fantastic backdrop for hosting an event! Whether you want to host your top clients, treat your staff to a special evening, celebrate a milestone birthday or host a magical wedding – Vivid Sydney provides the light and action to make it amazing! 
 
However, don’t be fooled into thinking Vivid is only about the mesmerising light shows - there is also a full program of music and talks running throughout the festival period. If your company wants to align with Vivid’s quest for generating new and interesting ideas, this is a great time to host a special event. By inviting guests to a seminar or talk, which follows the Vivid theme of generating new ideas, you are sure to spark interest and engagement.
 
So, now that you have found a good reason to host an event during Vivid Sydney, how do you make it happen during this small window of opportunity?
 
It’s all about getting the right location… or should we say, picking the right venue. Outlined below are a selection of venues that are perfectly located for experiencing the Vivid festival – some even have special event packages for the period. 
 
If you’re keen on hosting an event during Vivid Sydney, don’t delay – there are only limited dates available, so make sure you secure a date before the lights go out!
 

TARONGA CENTRE

Location: 
Taronga Centre is located at Taronga Zoo! The venue is just a short ferry ride from Circular Quay, taking you past the magnificent light projection show on the Sydney Opera House sails. There is also plenty of parking onsite.
What elements of Vivid can you see/ experience? 
For the second year running, Taronga Zoo will be an official Vivid Sydney precinct, where you can enjoy a special evening walkthrough of the zoo. On route, you will be able to explore giant light sculptures of endangered wildlife and a series special light installations scattered throughout the zoo grounds. 
Private event space:
The Taronga Centre, operated by Restaurant Associates is fortunate enough to be on location at the zoo. This year they are taking the opportunity to turn their in-grounds restaurant, The View, into a private Vivid experience. This will be perfect for booking private events and offering a VIP Vivid experience. The View restaurant overlooks the concert lawns, offering a perfectly uninterrupted view of the brand new, larger than life light installation. 
 
The Taronga Centre Harbourview Ballroom and Harbourview Terrace are also available for private event bookings, and have a stunning view of Sydney Harbour, including the Harbour Bridge, Opera House, Fort Denison and the CBD! Large light displays such as the projections onto the Opera House are clearly visible from the venues. 
Guest numbers:
The View Restaurant           70 seated | 80 cocktail
Harbourview Ballroom      250 seated | 350 cocktail
Harbourview Terrace         150 seated | 80 cocktail
Some additional notes about hosting a Vivid event at Taronga Centre:
  • In addition to evening events, this is also a great venue for hosting day-time conferences. Why not offer a Vivid experience at the close of the conference – it will surely tempt delegates to stick around! 
  • Special packages and tailored experiences are available in all venues.
  • The View restaurant package ($170 per person) includes a 3 course dinner, beverage package, cocktail on arrival, fully themed venue and entry to the Vivid Taronga Precinct. All you need to do is arrive and enjoy!
  • A portion of every dollar spent on events at Taronga Centre, does directly back to support Taronga’s Wildlife Conservation initiatives. 
  • More information on the Taronga Zoo Vivid Precinct.

Vivid Sydney | Taronga Zoo
Vivid Sydney at Taronga Zoo - Lights of the Wild
 

CRUISE BAR

Location:
Cruise Bar is located at the Overseas Passenger Terminal, overlooking the major Vivid attractions at Circular Quay - including a front on view of the magnificent projection on the sails of Sydney Opera House. Walking to the venue will be part of the excitement as you past the MCA and a trail of Vivid installations along the waterfront.
What elements of Vivid can you see/ experience?
From the venue you will be able to see the projections on the Sydney Opera House, MCA, Customs House, CBD venues and the Harbour. 
Private event space:
Cruise Bar offers a large rooftop event space with an expansive outdoor terrace – perfect for taking in the atmosphere of Vivid at Circular Quay. This space will be available for private hire during the Vivid festival. You may also book semi-private areas within the Junk Lounge for smaller groups.
Guest numbers:
Cruise Bar Roof Top     400 cocktail
Some additional notes about hosting a Vivid event at Cruise Bar:
  • Vivid package available for $150 per person. Includes 4-hour venue hire, substantial canape menu, drinks package, cocktail on arrival, photo booth, Mic & PA, event security.

Vivid Sydney | Cruise Bar
Vivid Sydney at Cruise Bar
 

AQUA DINING

Location:
Located in Milsons Point, Aqua Dining offers fantastic views of Sydney Harbour, including Sydney Opera House and Harbour Bridge. Easily accessible by a short ferry or water taxi from Circular Quay (past many of the wonderful Vivid attractions), train and bus. There is also plenty of parking nearby. 
What elements of Vivid can you see/ experience?
From Aqua Dining, guests will have a spectacular vantage point of the iconic light show taking place across Sydney Harbour. Guests can also arrive or depart by ferry or water taxi from the Milsons Point wharf which adds a unique element to the event. 
Private event space:
Aqua Dining is a stylish, contemporary venue offering fine dining and hospitality. Coupled with its magnificent Harbour views, it is a special place to enjoy the Vivid festival. The venue is available for private event bookings throughout the Vivid period, excluding the opening and closing nights. On these dates a special five course menu and matching wines will be available for private diners and small groups. 
Guest numbers:
Exclusive use          120 seated | 150 cocktail
Semi-private area    46 seated
 
Some additional notes about hosting a Vivid event at Aqua Dining:
  • a Vivid cocktail will be available during the festival dates
  • opening and closing night dinners are $125 per person for 5-courses and $75 per person for matched wines

Vivid Sydney | Aqua Dining
Vivid Sydney at Aqua Dining (© Dig It Photography)
 

LUNA PARK VENUES

Location:
Located in Milsons Point on the water’s edge, Luna Park offers fantastic views of Sydney Harbour, including Sydney Opera House and Sydney Harbour Bridge. Easily accessible by a short ferry or water taxi from Circular Quay (past many of the wonderful Vivid attractions), train and bus. There is also plenty of parking nearby.
What elements of Vivid can you see/ experience?
From the Luna Park venues you will be able to see all of the Sydney Harbour Bridge light display, plus the colourful city skyline. Luna Park is a great location for those looking to include a walk across the Bridge or ferry/ water taxi ride on the way to and/ or from their event.
Private event space:
The Deck Restaurant will host a special menu available over two sittings. This is suitable for private diners and small group bookings. 
The Palais function room and Crystal Ballroom will be available for exclusive hire for private events.
Guest numbers:
Palais                     120 seated | 250 cocktail
Crystal Ballroom    300 seated | 600 cocktail


Vivid Sydney | Luna Park
Vivid Sydney at Luna Park
 

THE CALYX

Location:
The Calyx is a unique venue located within the Royal Botanic Garden Sydney, on the door step of the Vivid Light Walk. It’s a short stroll from the CBD and many other Vivid attractions. Public transport and parking is very convenient too.
What elements of Vivid can you see/ experience?
To commemorate Vivid, The Calyx will have a special Firefly installation within the venue’s Winter Floral Exhibition. In addition, the start of the Light Walk is moments from the venue. The Light Walk includes 12 major light installations scattered throughout the Gardens. 
 
All events held at The Calyx between Monday to Thursday during Vivid will have internal VIP access to the Vivid Light Walk within the Royal Botanic Gardens. Which means, no need to queue and direct access to the Light Walk for your guests!
Private event space:
The Calyx is a unique, contemporary venue which includes a greenhouse and outdoor terrace. The greenhouse event space includes a floor-to-ceiling living wall. The venue also includes an amazing lighting system, so you can easily create your very own coloured light experience. 
Guest numbers:
The Calyx      150 seated | 400 cocktail
Some additional notes about hosting a Vivid event at The Calyx: 
  • During the Vivid festival receive 30% off venue hire, plus a complimentary Peach Bellini on arrival!
  • Events held between Monday – Thursday will receive special VIP access to the Light Walk 
  • Enjoy the amazing Firefly installation within the venue’s exhibition space
  • More inforamtion on the Royal Bontanic Garden Sydney Vivid Precinct.

Vivid Sydney | The Calyx
Vivid Sydney at The Calyx
 

BOTANIC GARDENS RESTAURANT

Location:
Located in the Royal Botanic Gardens, the Botanic Gardens Restaurant is situated just moments from the 12 exciting Vivid installations that will feature within the Gardens this year. 
 
Travel along the illuminated path and experience this unique garden of light  
What elements of Vivid can you see/ experience?
The Royal Botanic Gardens Sydney will once again host an exciting Light Walk which lead visitors through the lush surroundings to experience 12 very unique installations. This is located within close proximity to the Botanic Restaurant - guide your guests through the gardens as part of your event experience!
Private event space:
The picturesque Botanic Gardens Restaurant is an enchanting venue offering the chance to dine in exquisite garden surrounds. The original 19th Century facade is paired with a sleek modern interior, wide wisteria-draped verandas and spectacular leafy and harbour views. Offering guests a VIP entrance to the Light Walk and an option of a guided tour – it truly is a fabulous place to be immersed in the Gardens for Vivid.
Guest numbers:
Botanic Gardens Restaurant      130 seated | 250 cocktail
Some additional notes about hosting a Vivid event at Botanic Gardens Restaurant:
  • Vivid event packages available for cocktail and seated events (see Event Birdie page for details)
  • Complimentary chef’s selection of canapes on arrival or chef’s selection of dessert canapes for each event booking
  • VIP access to the Light Walk available
  • More inforamtion on the Royal Bontanic Garden Sydney Vivid Precinct.

Vivid Sydney | Botanic Garden Restaurant
Vivid Sydney at Botanic Garden Restaurant (© Evoke Photography)
 

EVENTS BY ARIA | Utzon Room

Location:
Located within the Sydney Opera House, the Utzon Room overlooks Farm Cove and the Royal Botanic Gardens. Enjoy a stroll to the venue past some of the festival’s most popular installations. 
What elements of Vivid can you see/ experience:
From the venue you will catch glimpses of the installations in the Royal Botanic Gardens, however the main attractions will be viewed on route to the venue. 
Private event space:
The Utzon Room is adorned by a colourful, modern tapestry that reflects the vibrancy of the Vivid festival. This stylish room, coupled with Events by Aria’s wining hospitality, is sure to impress your guests. Suitable for talks, presentations, cocktail parties and dinner events
Guest numbers:
Utzon Room      100 seated | 200 cocktail
 

Vivid Sydney | Utzon Room, Sydney Opera House
Vivid Sydney at Utzon Room, Sydney Opera House

 
****
 
To find out more about hosting an event during Vivid at any of the above venues, click on the links to their Event Birdie pages above and contact them directly for details and to check availability. 


© Header image provided by Cruise Bar