August 30, 2018 by zibmedia Leave a Comment

The end-of-year party season is fast approaching and it’s time to lock in the details. However, when you’re thrown the task of planning an amazing event on a less than amazing budget, what are you to do? To save the day, we’re here to share with you our top tips on being savvy with your budget and still producing epic parties that are worth attending. It’s all about thinking outside-the-box, using your contacts, being flexible and creative…

1. Find a unique space

Think outside the box to find a unique venue, a car park, the office rooftop, the loading dock or the park across the road.

Your chosen caterer can then help turn the space into an amazing party venue. Caterers know how to operate with limited power and water in the most remote locations.

The uniqueness of such a space with the addition of intelligent lighting supported by cleverly chosen (cost effective) “wow” props naturally provokes conversation.

2. Interactive menus

Offering a themed food station, manned by a chef can help reduce costs and be the talking point for your event.

There are many benefits including:

A limited menu involves less preparation than an intricate canape or plated menu, reducing the cost of labour and equipment.
A themed food station can take the focus off the overall space reducing the need (and cost) to fully decorate the area.
Food stations offer theatre where the guest can view the preparation of their meal and interact with the chef.
The style of service creates a casual atmosphere and encourages guests to relax, step out of the work mind set and interact.

3. Personalise your package

Limit your beverage package by offering a signature cocktail rather than a full bar. This will personalise your event and save on glassware and other equipment.

4. Be creative with menu design

A skilled caterer will work within your budget to create a menu that will impress your guests without leaving a hole in the budget. A menu can be tailored to include a more economical cut of meat and seasonal produce, that when prepared the right way, will have your guests salivating. For example, a slow cooked beef rib can be a cost-effective alternative to eye fillet.

5. Source suppliers who are solutions finders

A good supplier will work with you to offer alternatives to suit your style of event and budget. For example, suggesting you use padded chairs with a cover as a cheaper alternative to a Tiffany chair.

6. Learn to negotiate… there’s no harm in asking (nicely)

Everything is negotiable, you just need to learn how to ask and for what. Caterers, venues and suppliers still need to make a profit, but there are definitely ways they can value-add to your event. Caterer’s profits are derived from food and beverage income – staffing and hire equipment is what it costs to deliver your event in a safe and professional manner. Respect their costs and ask for advice on cost effective alternatives.

7. Build partnerships

If you have a tight budget on one event and have other projects in the pipeline, create a synergy over multiple events which will be more attractive to your supplier.

8. Project planning

Allocate the party planning to an existing member of staff or seek the assistance from your caterer.

Caterers have the experience and know how to assist in the planning of your event, not just the menu, or they can refer you to an appropriate supplier.

9. Date Flexibility

Wednesdays, Thursdays and Fridays tend to be the popular days for Christmas parties. If you are flexible and opt for an earlier day of the week there is a greater chance to negotiate on price.

Header credit: Photo by Pineapple Supply Co. on Unsplash

August 29, 2018 by zibmedia Leave a Comment

Arriving at an event and walking down the red carpet doesn’t have to be reserved for celebrities and A-Listers. We think hosting a red carpet style event is a great way to inject elements of fun and fancy into your next company awards ceremony, charity gala dinner or your end-of-year Christmas party.

Rolling out the red carpet at the entrance of your event however is only the start…

To find out how to create the ultimate red carpet style event we caught up with the events team at Merlin Entertainments who manage Madame Tussauds Sydney – the home of the ultimate red carpet event!

Let’s take a look at what you need to host a party that will have everyone attending feeling like they’re a star….

1. Make sure you have exclusive use of the venue

Create a sense of occasion and exclusivity by hiring a venue that gives you exclusive use of the space. You won’t want to be sharing the entrance or bathrooms with anyone else. This is an invite only event, so make sure there are no carpet-crashes!

2. Roll out the red carpet

An absolute must for a red carpet style event is to roll out the carpet itself -obviously!

Make the red carpet be the stand out feature of the entrance – wide enough for people to mingle and enjoy the arrival experience (more on that below). Add some Hollywood search lights or gobos to add some wow factor.

3. Arrange Paparazzi & Roving actors

If you have a photographer arranged for the evening make sure they are on the red carpet on arrival and looking-the-part – encourage them have some fun with the crowd on arrival.

You may also like to hire a few roving actors to act like paparazzi or perhaps some celebrities who will be attending the event.

If you’re recording the event, another great idea would be to have some interviews on the red carpet with guests as they arrive.

4. Include a media wall and a photo opp

The arrival experience of a red carpet style event can be made even better by creating a media wall or branded photo opportunity.

At Madame Tussauds, their Media Wall comes with an interactive GIF element, which sends guests a digital copy post event.

Adding a photobooth within the event space is also a great idea. At Madame Tussauds they can include interactive photo stations – Napoléon Purdis digital make up station & Cosmopolitan Cover shoot (with digital photos provided post event).

Guests love the opportunity to take a memory of the experience home with them so don’t forget this element.

5. Get the music pumping

Nothing creates atmosphere better than getting the music pumping. Have a DJ on arrival to get the guests in the mood to celebrate and party. And, when it comes to dancing time, an experienced DJ or live band is a must.

6. Invite some celebrities!

There is no better way to create a red carpet style event than to have a few celebrities attend. Don’t know any A-listers to invite? Don’t have the budget to pay for a celebrity appearance?

Well, then you’re going to love Madame Tussauds… the venue comes with celebrities! All the biggest names from the silver screen to the concert stage to an Olympic podium can be

there… Want Chris Hemsworth, Adele or maybe Cathy Freeman at your event? Absolutely! They’ll be there and are more than happy to pose for selfies.

7. Give awards!

Whether you’re hosting an awards ceremony or not, adding a few token awards to give guests during the event will add to the red carpet theme. For end-of-year functions and Christmas parties this is a great time to either recognise staff for serious achievements or make up some fun awards to give out.

At Madame Tussauds they can add to the theme by providing Oscar-style trophies with personalised engraving, which is done onsite – bonus!

Step into the spotlight & take the stage at the MTV Music Awards! This is the ultimate celebrity experience at Madame Tussauds Sydney.

8. Offer Cocktails or Champers on arrival

As soon as your guests have got through the epic and amazing red carpet entrance, make sure they get a drink. Cocktails or Champagne on arrival is a fantastic way to transition from the entrance to the party.

Step it up a level and have a Champagne tower!

9. Provide premium food – including themed food stations!

If you’re hosting a premium event, you need to serve premium food. Circulate canapes on arrival and consider lavish, styled food stations. Or perhaps invite a celebrity chef along… Curtis Stone perhaps?

For sit down events, make sure the menu plays the part too by offering plated courses. For an added touch, consider pairing wines with each course.

And for dessert… nothing says A-List event than an indulgent dessert station that guests can pick and choose what they love most.

10. Consider a theme to tie the event together

A red carpet style event can be enhanced by choosing a theme to tie the red carpet entrance to the details and décor of the event.

Here are a few themes that the events team at Madame Tussauds think work well for red carpet style events:

• Hollywood Glamour

• A night at the Oscars

• 15 Mins of Fame

• Awards night

• Masquerade Ball

• Casino Royal

11. Encourage guests to dress the part

Now that you have the theme and the red carpet rolled out, it’s time to encourage your guests to dress the part. Make sure your invitation clearly states the dress code and that the invitation matches the theme. If you’re hosting a themed event where you want guests to come in fancy dress/ costumes make sure the invitation says that there will be a prize for the Best Dressed.

Final note…

Rolling out the red carpet and hosting a fun and fancy event is a brilliant way to celebrate with staff, colleagues and major stakeholders. Kicking off your event with a red carpet experience works just as well for serious galas as it does for more casual, themed events.

The events team at Merlin Entertainments can assist with all of the above – from exclusive venue hire to helping you arrange the red carpet, actors, media wall and premium catering.

And, if rolling out the red carpet isn’t quite your style, why not consider rolling out the blue carpet at their neighbouring venue, SEA Life Sydney Aquarium. With the exciting announcement of an all-new venue launching November 2018 – Day and Night on the Great Barrier Reef. After strutting their stuff on the blue carpet, guests will be transported to the Great Barrier Reef. This is the aquarium’s largest Ocean Tank vista with floor to ceiling viewing & will allow guests take in the beauty of the Reef for an unforgettable event experience that is sure to make them feel like a VIP!

For more information on hosting events at Merlin Entertainments check out:

Merlin Entertainments on Event Birdie | Merlin Entertainments website

August 28, 2018 by zibmedia Leave a Comment

When it comes to planning your staff Christmas party, summer party, significant birthday, school reunion or annual charity gala dinner, choosing a theme is an excellent way to make it memorable, fun and enjoyable (to plan and attend!).

However, choosing a party theme that suits your event and guests does need some consideration. What theme is most likely to resonate with your crowd and suit the type of event you’re hosting?

To help you choose the best theme for your party or event, we’ve compiled a huge list of ideas to get the creative juices flowing.

Once you’ve chosen a theme we suggest you get a large piece of paper and start brainstorming all the iconic images you can think of (perhaps start a Pinterest board). This will help you decide on the décor, invitation design, costume suggestions and the food and beverage.

Once you have the vision, then you’re well on your way to creating an amazing party!

Be creative, be bold and be inspired by The Greatest List of Party Themes Ever….

Classic party themes (16)

Halloween Party
Pirate Party/ Treasure Island
Hollywood
Fancy Dress (anything goes)
Wild West
Under the Sea/ Nautical
Famous Dead People
Heroes vs Villains
Superheros
Zombie Party
15 Minutes of Fame
Toga Party
Animal Kingdom
Gangsters and Flappers
Angels and Devils
Ghosts and Ghouls

Party themes inspired by TV shows (15)

Favourite TV Detective
Favourite Kids Show
Favourite Murder Mystery
Game of Thrones
Favourite Comedy Show Character
Star Trek
The News
Dr Who
The Kardashians
Reality TV Stars
X Factor (or any other “talent” show)
Jane Fonda Fitness Videos
Downton Abbey
Mad Men
Neighbours vs Home and Away

Party themes inspired by Movies (17)

Avengers
Black & White Movies
Academy Award Winners/ Oscars Party
Disney Classics
Australian Films
Horror Film Classics
Star Wars
Characters from one Director’s movies (e.g. Alfred Hitchcock Movies, Quentin Tarantino, Steven Spielberg)
The Great Gatsby
Greese
Rocky Horror
Studio 54
007 Bond
Wizard of Oz
Priscilla Queen of the Dessert
Classic 80’s (think Ferris Buller, Pretty in Pink)
Mission Impossible

Party themes inspired by geography, nations and cultures (22)

Around the World
Mexican Fiesta
Paris Nights
Multi-cultural Party
British Punk
Australia vs New Zealand
True Blue Australian
I think I’m Turning Japanese
Bollywood
All American
Miami Nights
The British Royal Family
Winter Wonderland
Hawaiian Luau
Tartan & Scotch
Havana Nights
Great Wall of China
I love Italy
Brazilian Carnival
Oktoberfest
Arabian Nights
Walk Like An Egyption

Party themes inspired by the alphabet (2)

Choose a letter and come as something that starts with it (there’s 26 to choose from!)
Come as something that starts with the first initial of your name

Party themes perfect for gala events (5)

Masquerade Ball
Casino Royal
Red Carpet Glam
The Oscars
Black & White Ball

Party themes inspired by time (18)

Ancient Rome
Medieval
Toga Party
Time Travellers
Hot Tub Time Machine
Historical Figures
Notorious Figures from History
Great Leaders from History
The Future
War Time
50’s party
60’s Party
70’s Party
80’s Party
90’s Party
Back to Prom
Retro
Back to school

Party themes inspired by books (7)

Harry Potter
Characters from your favourite children’s book
Lord of the Rings
Literature Greats
Dr Seuss
Alice in Wonderland/ Mad Hatter’s Tea Party
Jane Austen novels (or pick another significant author with lots of great characters)

Party themes inspired by colour (7)

Choose a colour and make that the theme. Popular ones include “white party”.
Rainbow Party
Pantone Colour of the Year
Primary Colours Only
Neon Party
Anything but black
Black & White

Party themes inspired by significant dates (5)

Halloween Party
Christmas in July
Bad Christmas Jumper Party
Santa Clause Party
Chinese New Year

Party themes inspired by music (7)

Rock n Roll
Popstars
Woodstock
MTV Awards
Favourite Musician of all time
Characters from Musicals (stage or film)
Video Killed the Radio Star

Party themes inspired by fashion (4)

Pyjama Party
People In Uniform
Op Shop Finds (set a budget)
Tux and Tiaras

Party themes to suit kids parties (15)

Bluey
Lego
Paw Patrol
Pirate Party
Disney Characters
Book Week Characters
Things That Fly
Zoo Party (come as your favourite animals)
Favourite TV Show Characters
Favourite Movie Character
Superheros
Transformers
A particular movie (Frozen, Moana… popular ones currently)
A Bugs Life
Toy Story

Final note…

Whatever theme you choose, make sure it’s clear to those attending before they turn up. Make sure the theme is not too vague and is something your guests will have interest in or knowledge of.

Once chosen ensure the invitation to the event matches the theme and clearly states the desired dress code – it might even be worth adding some suggestions on costumes. Having your guests come dressed the part will create momentum and engagement for the event before they even turn up!

For more advice on planning themed parties check out this post:

How to Host the Best Themed Party Ever!

P.S. Did we miss one of your favourite party themes? Let us know in the comments below…

August 22, 2018 by zibmedia Leave a Comment

This Event Showcase is brought to us by AV1, one of Australia’s leading AV, Production and Media suppliers. The event was the annual McGrath Awards Dinner 2018, attended by 850 guests at Sydney’s Fox Studios in July.

The event was a resounding success from the event management, production, styling and catering with the client, McGrath Estate Agents blown away by the end result.

However, what we want to take a closer look at for this particular event is that ceiling feature… WOW! Not only does it look amazing, but it served an important purpose too. Join us we take a closer look at how AV1 met the production brief for this visually stunning gala event.

The Event

The McGrath Awards 2018. A gala dinner style event held annually to acknowledge and reward the company’s top performers. This year was a special celebration as it marked McGrath Estate Agent’s 30th birthday.

The Brief

In regards to production there were a few key requirements including;

1. Create an exciting reveal from the pre-function area to the dining hall

2. Create a sense of intimacy for all guests

3. Design custom on-brand graphics for the award presentation

4. Arrange pyrotechnics and confetti for headline performances and to celebrate McGrath’s 30th Birthday

The Solution

What we were most impressed with is their clever solution to the question – how do you create intimacy in a very large space?

AV1’s Creative Director identified that in order to create intimacy in the huge space, they needed to lower the perceived ceiling height in the dining hall. In order for this to be effective, they knew that it had to do two things, it had to occupy a huge volume in the air and it had to feel close to all guests.

To achieve this, they designed an intricate web of festoon lighting. A total of 1800 individual lights, on 30 strings, each 45m long were suspended across the ceiling to create a sensational effect.

The lights were all programmable to allow the production team to create movements across the room and change the atmosphere throughout the night at the touch of a button (or two).

The net result was that due to the depth of the installation it seemed like wherever you were looking at it from in the room, you were looking through a grid that was not just a lot of long strings but rather a dense volume installation.

For the reveal, AV1 installed a 6m tall white crushed velvet drape which separated the pre-function area from the dining area. On a music cue, a 12m Kabuki section of the drape dropped to reveal the dining area. (For the uninitiated, a Kabuki drop is a swift and sudden reveal with drapes that drop to the floor to expose hidden elements. Check out the highlights video below for a quick glimpse.)

Designing custom graphics is what AV1 excels at and the team revelled in creating a seamless and professional awards ceremony that could have rivalled the Logies.

Their team was also on hand to capture the event’s best moments, including red carpet interviews, and produce a highlights video to continue engagement with the audience post event.

And to celebrate turning 30? The team at AV1 took no time at all in engaging Howard & Sons to install the pyrotechnics and confetti cannons. This included installing a row of shower fireworks that ran the width of the stage to go off during the highlight of the headline performance. In addition, confetti canons were installed either side of stage that showered the guests in purple and pink confetti (to match the event décor) when the Birthday celebrations occurred.

Other noteworthy elements of the event included a red carpet arrival, Hollywood search lights and gobos for framing the entrance outside, and a performance by Paulini.

And of course, it’s a given; state of the art sound, vision, lighting and personnel to manage the production.

The Feedback

When you watch the highlights video below you get an immediate sense that the event was enjoyed by all. The happy, smiling faces are proof enough that the event was a resounding success.

A big round of applause should go to Nichola Byrne, Event Manager at McGrath Agents and her team, along with her well selected suppliers for such an amazing job.

In Nichola’s words…

The McGrath Awards Night is the highlight of our events calendar and this year’s event truly blew all expectations out of the ball park.

An event this size takes a village and months of planning to ensure a seamless and flawless execution. For this reason supplier selection is an integral part of our event planning. AV1’s team are professionals with a proven track record for success, who also understand our company and the standards we expect.

They’re fantastic, and we wouldn’t have had the success we had without each and every one of the dedicated professionals that worked on the event.

Year on year we are expected to raise the bar and reinvent the event, a challenge that can seem daunting, but with the team of wizards we have, I know that challenge will be met, if not smashed, when the next event rolls around.

Take a look at the highlights video produced by AV1…

McGrath Awards 2018 from AV1 on Vimeo.

Suppliers involved in pulling this event together included:

Venue | Fox Studios Australia
Audio Visual, Production & Media | AV1

Styling & décor | Divine Events

Catering | Laissez-faire

Fireworks| Howards & Sons

Photography | Lucy Alcorn

Artwork design & photography | Campaign Track

Logistics management | Event Advisers

Entertainment | Dane Laboyrie Band

Entertainment | Jelly Bean Jam

Entertainment management | AV360 & Paulini Curuenavuli

Printing, place cards & menus | NEO

August 20, 2018 by zibmedia Leave a Comment

Entrepreneurs are extraordinary people. They have a unique ability to spot opportunities, innovate new ideas, overcome adversity and build brands that we talk about with real emotion.

Entrepreneurs create jobs, build economies and support communities. Being a business owner doesn’t come with a job description but more often than not, it includes running off a cliff and building the parachute on the way down.

So as an Event Manager, how can you create environments for these unique people to learn? Here are four must-do’s to consider when creating a learning event for entrepreneurs…

Know the Learning Outcomes – Hit Them

Business owners, especially in the early days are involved in everything. They are the head of marketing, sales, HR, finance, operations, admin and delivery. They are the swiss army knives of the business world. So, when they are investing time, money and energy into fine turning one of these skills, it really needs to hit the mark. When planning your event, get clear about what it is they will be leaving with. “Improved business skills” isn’t a defined outcome “A perfected pitch” is. Brief your speakers to the outcome and check in with attendees throughout the day to make sure you are on track.

Avoid Extended Periods of Sitting – Make Them Move

Entrepreneurs are busy people. Not just in the crammed schedule sense but the busy body sense, they move fast and break things. They have their fingers in lots of pies and generally aren’t all that great at sitting still or concentrating on one task for very long. So, make them move! Even short disruptions of their physical bodies can work wonders. Ask them to stand during a task, to move to a different space in the room, to swap seats or even sit on the floor.

Don’t Take Up More Time Than Necessary – Condense the Day

Ever heard the saying, less is more? It is easy to get a little complacent running business events, they almost by default start at 9 and finish at 5…. but why? Because those are the “usual” office hours? An off-site event isn’t a usual office day so break the mould, give delegates some breathing room in the morning to get there. It’s likely your attendee’s morning commute has been a little different on event day so starting just half an hr later could give everyone the extra time they need to delegate the days tasks to the team, navigate to a new location and be really be present by the time the show kicks off. It’d be rare for a business owner to take 3 lengthy breaks during a usual work day yet it’s the norm for full day events… Keep break times tight and end times sharp, they’ll appreciate you for it.

Prevent Death by PowerPoint – Have Fun

Winston Churchill said, “Personally I’m always ready to learn, although I do not always like being taught”. This is true of so many Entrepreneurs and although eager for the outcome, the learning part isn’t always enjoyable. Face to face events are such an opportunity for people to really connect and to make learning fun. Inject moments of surprise, happiness or fun where ever you can through music, videos, games or quick moments of silliness. A great speaker will have tricks up their sleeves. A few silly moments and attendees can connect with each other and learn on a totally different level.

Final Note…

Entrepreneurs are people who are driven to solve problems and help other people. So, as an Event Manager, help them to help others.

August 16, 2018 by zibmedia Leave a Comment

Guest blog by Hannah Sneath | Director at Eventfolio

Event-phobia: noun. An extreme or irrational fear of organising events.

Event-success: noun. An accomplishment of your event goals with five-star reviews from guests and stakeholders.

Are you a business owner (or employee) who wants to start using events to grow your brand, market your product or connect with your clients but don’t know where to start? The list of questions can be overwhelming –

How much is this really going to cost me? Can my staff afford to take time out of their normal roles? What if nobody turns up (*cue crickets chirping)?

Preparing and managing an event is such a daunting task. There are so many details to go through, suppliers to talk with and let’s not forget the pressure of the actual event day!

If this is your first time planning an event for your business not to worry – we have your back. I started Eventfolio in 2016 to help clients that are new to hosting events deliver on every aspect of their event, no matter how big or small. So here are my six quick and easy steps to get you over your event-phobia and onto event-success!

1. Purpose and objective – How do you want everyone to feel?

Consider: What is the aim of this event? Are you launching a new product? Building brand awareness? Who is your target audience?

Create a list of goals and keep your focus on achieving them no matter what.

2. Brainstorm

Have a party with your pen! Use a white board and coloured pens – get all of the ideas and information out of your head. Get input from your team and main stakeholders as they too will have great ideas to make your event more successful.

3. Budget

I like to call this the “Event Bonus”. It is true that events cost money but when done well, money spent is money made. A good event is an investment and has the potential to close deals, create relationships, increase customer loyalty and make money.

Before thinking about everything you will spend money on (venue, catering, entertainment, marketing) think of ways you can make or save money. A great way to do this is to use a professional event planner like Eventfolio. We promise to increase your leads, boost your visibility and improve client engagement as well as negotiate the best rates with suppliers. We can also help you to look at options like sponsorship or partners and ensure your event is professionally run and cost effective.

4. Select your date and venue

When choosing a date be sure to give yourself enough time to organise your event and check with your key participants that this date will not be a conflict on their schedule.

Now you can find the perfect venue for your event. Create a list of the key factors that you are looking for and make sure that it is aligned on how you envision your event.

Unsure where to find the perfect venue? Check out Event Birdie venues!

5. Create a brand for your event

Let’s gets creative. Colour, theme, message… Go crazy!

Once you have a clear idea on the brand, styling and messaging for your event – implement it! Make sure it’s present from the invitation through to the décor at the event, right through to the post event thank you card/email.

6. Have a strategy post-event

Hosting an event is not all about the day itself. Once your guests have left, make sure you have a clear strategy to engage them with your business post-event.

Final note…

Planning an important event for your business doesn’t need to be terrifying. With the right support from a professional event planner, you can host successful events that are on brand, on budget and on time.

If you’re interested in learning how Eventfolio can help your business host successful events contact Hannah via the links below:

Eventfolio on Event Birdie | Eventfolio’s website

August 15, 2018 by zibmedia Leave a Comment

Meet Carly Warr. Currently the Senior Event Manager at Metropolis Events Carly started out as a food and beverage attendant and has worked her way up. Along the way she has learnt how to exceed expectations, how to ensure the show goes on AND how to get a car through a first story window (a mighty logistical challenge). Having recently returned from four weeks holidaying in Europe her current challenge is seeing out the end of Melbourne’s winter. Join us as we get to know another fabulous Event Pro, Carly Warr…

Give us a snap shot of your career to date.

I started my career as a Food and Beverage Attendant at Crown Melbourne. After 3 years in this role, I was promoted to Supervisor. During this time I was exposed to a wide variety of events, gaining strong operational and leadership skills and an overall understanding of what it takes to exceed client’s expectations. After 2 years as a Supervisor, I transitioned to the Sales Team as Sales Coordinator and was in this role for 5 years. In need of a change, I moved to London to experience life overseas. During this time I was a Sales Executive and Planner at The Tower Hotel (GLH Hotels). Upon returning to Australia, I was excited to hear about the opening of Metropolis Events and commenced immediately as Event Manager – Corporate and Special Events. I have since been promoted to Senior Event Manager.

The most memorable event you have worked on and why?

The launch of the Lexus LS600 at Metropolis Events – working alongside Event2Event who are based in Sydney, we hosted the launch of the new Lexus with a stylish dinner.

The challenge of bumping a car into the venue for the very first time via one of the venue windows (which is one floor up, not on ground level) was exciting…and a little scary at the same time!

Having worked tirelessly with our General Manager to obtain the applicable permits and approvals and also arrange the crane and custom platform required in order to crane the car into the venue in a short lead time made the end result all the more satisfying and memorable.

Whilst many venues can drive a car into their space, not many need to plan the logistics of craning a car in. Doing so meant that guests were wowed when entering the space and seeing the car set against our stunning city skyline backdrop and ensured that the result for the client was achieved.

What did you ‘learn the hard way’ when planning an event?

Situations that you haven’t planned for arise from time to time, and you don’t have time to ask why. You need to be adaptable and provide solutions promptly to ensure that the show goes on!

What are three personality traits that are required to succeed in the events industry?

1. Be open minded and accepting of others opinions
2. Have the ability to remain calm under pressure
3. Energetic

If you could share one piece of advice to those starting out in the industry what would it be?

Focus on balance. In the events industry you will be very busy during peak periods, however this will be balanced out by low periods. You need to make the most of the low periods to re-assess, prepare and plan ahead to ensure you are ready for the peaks and lessen the impact on you during the busy times.

The importance of work-life balance cannot be underestimated. At the end of the day this is the most vital thing to focus on to ensure that you enjoy your role whilst having time to spend with your family and friends and most importantly, on yourself. You have to make sure that you remain happy and healthy…inside and outside of work!

What song always gets you on the dance floor?

Mr Brightside – The Killers

If you could plan an event anywhere in the world where would it be and why?

Santorini – no words required

Favourite type of food?

Asian

How do you unwind after a big event?

A cup of tea and a block of chocolate – or gin (depending on the day of week!)

What is your biggest challenge at the moment?

Having just returned from 4 weeks in Europe, it would have to be seeing out the rest of Melbourne’s winter!

Where do you go for creative inspiration?

Instagram

Best event you’ve been to as a guest?

Oaks Day Ladies Lunch at Crown

What do you prefer, cocktail party or sit-down dinner?

Sit-down dinner

What is your ideal holiday destination?

Anywhere in Europe

Best fashion tip?

You can’t go wrong with a classic black suit

It’s event day – heels or flats?

Heels to start and change into flats!

Best event styling tip?

Focus on floral – whether it’s classic and elegant or you are wanting to make an impact, flowers always get the guests talking

If you weren’t working in events what would you do?

An insta-famous travel blogger

August 15, 2018 by zibmedia Leave a Comment

Planning a staff or client Christmas party that is guaranteed to excite and please everyone attending may seem like a dauting task. Trying to find the perfect venue that has great catering, looks good and is easy to get to, all whilst trying to stick to the company budget is a challenge even the best event planners can struggle with.

But fear not party planners, we’re here to help you with a little secret party planning advice that if followed, will ensure your party pops without exhausting yourself (or the budget!).

The answer is to find a pop-up event space where all the details are taken care of! And we mean EVERYTHING! The styling, decor, catering, bar and entertainment.

Pop up event spaces are the places where Christmas party planning dreams come true and here are 7 reasons why….

1. Pop up venues are new and exciting!

Who doesn’t want to host their event in a new venue – one that none of their guests have been to before? A pop-up space is the perfect answer – the physical space may have been there a long time, but no one will have experienced it like this before. Plus, why not take the pop-up concept a step further and create an element of surprise for your guests by not revealing to much information about the dining experience or the location of the event. This will truly blow them away when they arrive.

2. The styling and theming are taken care of

Imagine stepping into a fully styled space, where every consideration has been made to ensure your guests are transported to an immersive experience. A space that not only looks awesome but works cohesively from start to finish. And, it’s all exclusive for you and your guests!

The best thing about a pop-up venue is that you didn’t have to come up with the concept, you didn’t have to engage stylists to pull it together, or be onsite hours before the event to ensure the bump-in goes to plan.

INSIDER TIP: For those of you planning events in Melbourne, you’ll be delighted to know the team at Flute Private Dining have created exactly that – an all-inclusive pop-up dining experience available over the festive period. Encompassing a new theme each year, Flute Private Dining is a collaboration of the very best of event specialists. Belinda Fitzpatrick Events have been charged with creating a ‘Sensory Food Experience’ this year that you’re going to love…

3. The catering is always excellent

When an event space pops up, so too does the level of catering. We can not explain it, but pop-up spaces are notorious for delivering top notch food experiences.

INSIDER TIP: Event Birdie were delighted to attend the launch of Flute Private Dining recently in foodie-heaven, Melbourne. We received the first insight into the new pop-up concept and were treated to Flute Private Dining’s new menu designed by Executive Head Chef, Paul Griffiths. The dramatic room assures a premium dining experience showcasing a refined menu of upscale seasonal dining were food can truly be the hero. Hear it direct from us – the food experience delivered was exceptional!

4. The bar is always well stocked

When event organisers decide to set-up a pop-up event space, the bar always appears to be a main feature – even in smaller spaces. Finding a beverage sponsor is a good way for event organisers to keep costs low and for event planners, this means a great bar and beverage offering.

INSIDER TIP: G.H. Mumm take centre stage at Flute Private Dining, with a custom Mumm Bar being installed into the pop-up event space.

5. Entertainment is included

Forget trying to source the best DJ, band or roving entertainment yourself, when you choose a pop-up event space, the entertainment suggestions come too! And you can be assured that the event organisers have chosen an entertainment provider that will have a vast range of acts to suit a wide range of audiences – aka crowd pleasers!

INSIDER TIP: Flute have teamed up with Instinct Entertainment & Events to ensure a tailored entertainment solution works seamlessly within the event space. Think a violinist for a dramatic entrance or a well-tuned DJ to get the party started.

6. You get an amazing experience for a fraction of the cost of going it alone!

Probably the most enticing reason to host your event in a pop-up event space is that you get a lot for your money. By choosing a fully immersive space that is set-up exclusively for functions, event organisers get a dramatic finished product without the hefty price tag.

7. Pop-up event spaces are more sustainable than you might think

Last, but not least, by sharing the set-up expenses, time and resources to create one event space that is available for several weeks (and multiple events), rather than just one day, it offers a far more sustainable party solution.

Everyone loves doing their part for the environment.

Final note…

Choosing a pop-up venue for your Christmas party is a guaranteed way to make your event pop!

But finding a pop-up event space can be tricky. Pop up event spaces are only around for a limited time and tend to book up quickly.For those of you looking for a venue in Melbourne for your end-of-year event we recommend you take a look a Flute Private Dining. It’s a pop-up event space in Melbourne’s CBD that is stylish and sophisticated – and changed every year. We thoroughly enjoyed the launch event for the 2018 installation and we know you’ll have a fabulous time too should you choose to book your end-of-year function there.

About Flute Private Dining

Flute Private Dining is a collaboration of the very best of Event Organisers including G.H. Mumm, Locanda Restaurant & Bar, Belinda Fitzpatrick Events, Valiant Events, Microhire & Instinct Entertainment.

Flute 2018 will be built on the basis of minimalism paired with a striking colour palette of high-end hues. Luxurious ambience will encompass a modern design and a festive flavour to create the finest one-of-a-kind private dining experiences.

The venue is suitable for 80 seated and 100 cocktail. Available only from 23rd November to 25th December this is one venue you don’t want to miss out on in 2018!

Visit Flute Private Dining 2018 for more information about securing a date for your end-of-year function.

August 1, 2018 by zibmedia Leave a Comment

Meet Edyta Banasiak. Currently the Sales Manager at Cruise Bar she works with an amazing team to run events involving anything from glamping to staff wearing their PJs. She has years of experience up her sleeve and accommodates last minute client requests with grace and style. This Event Pro gets it right with her attention to detail for each event and she enjoys every minute of it. Join us as we meet another fabulous event pro, Edyta Banasiak….

Give us a snap shot of your career to date.

After studying events management, I secured a role at one of the largest hotels in Sydney as an Events Coordinator. Although it was a very challenging role and period at the venue I certainly learnt a lot about the industry and myself during that time. From there I progressed onto other hotels and even a football club which gave me great exposure to a wider variety of events.
I did a short stint in London at a phenomenal hotel where I worked with a number of fabulous clients including a top Football Club and was even given the opportunity to attend the female’s finals at Wimbledon.
After returning to Australia I worked at a hotel group for 5 years and then moved to Cruise Bar.

The most memorable event you have worked on and why?

I couldn’t pinpoint just one client event however I find the product launches have been most memorable and exciting. There are a number of extra elements and logistics to get right for each of the events and ensuring the space is immaculate for those all-important photo opportunities.
Internally we recently held a PR event and had some very privileged guests stay overnight in a Glamping tent on our Roof Top venue.

What did you ‘learn the hard way’ when planning an event?

Not to take things personally! Clients are under immense pressure in the lead up to an event and sometimes this can lead to last minute changes and requirements. Simply ensure you can accommodate where possible, and if it’s not possible always offer an alternative.

What are three personality traits that are required to succeed in the events industry?

Check everything! Highest level of attention to detail is crucial. Honesty – if something has been promised to the client, ensure this is delivered. A sense of humour – be serious and professional where necessary but also have the ability to laugh as it can get stressful at times.

If you could share one piece of advice to those starting out in the industry what would it be?

Everyone knows everyone – so behave!

What song always gets you on the dance floor?

Macklemore and Ryan Lewis – And We Danced

Favourite type of food?

I can never say no to chocolate, Grill’d burgers and pizza!

Words to live by?

Enjoy life, enjoy the food you eat, enjoy the work you do, enjoy the people around you and if you’re not enjoying it, move…. you’re not a tree!

What is your biggest challenge at the moment?

Monitoring my carbohydrate intake! No one wants to do that.

Where do you go for creative inspiration?

A simple walk can do it or seeing something might spring inspiration. Always have a piece of paper and pen in easy reach.

Favourite restaurant?

Sala de Despiece in Madrid, Spain.

What is your ideal holiday destination?

Anywhere overseas with a cultural difference. I enjoy being out of routine and away from the usual things you can do at home. Throw in a volcano climb as well and I’m in a happy place.

What’s your drink of choice at an event?

You can never go wrong with a Malbec however if the bar is open, definitely something with vodka.

It’s event day – heels or flats?

As much as I love my heels, it’s flats all the way for a long event day.

What is the craziest request you have ever had when planning an event?

There’s no such thing as a crazy request. We’ve accommodated live animals at events, bespoke menus and cocktail creations, staff to wear certain uniforms (not just a branded apron or top, but even pyjamas), changes at the last minute, there’s nothing you can’t manage.

Why do you love your job?

I enjoy the variety of events I work on and the clients I work with. I’ve also been quite fortunate to have a great team and great colleagues at my jobs.

If you weren’t working in events what would you do?

Something in travel or design.

August 1, 2018 by zibmedia Leave a Comment

Guest Blog by Sean Brettle | Events Executive at Luna Park Melbourne

So, you’re planning a special event and you think you’ve got everything covered… the perfect venue (tick); a great theme and decorations (tick); food (tick); beverages (tick)…. You’re feeling satisfied that this event is going to be a huge success, but suddenly grey clouds loom overhead…. What about the entertainment?! You’ve forgotten an all-important factor that you know will take your event to the next level and leave your guests with amazing memories.

All you can picture at this point is some of the cringeworthy entertainment you’ve endured at events you’ve attended in the past. Our advice? Avoid the lack-lustre and go for the spectacular!

To do this you need to know a few key factors about your event before you start researching entertainment providers:1. Be clear of the style and tone you want to project at your event: burlesque dancers might not be the most appropriate entertainment for the company annual meeting.
2. Know your audience – who will be attending and what are their ages and demographics: do you have a range of ages and interests or are you hosting a law conference?
3. What is the theme of your event: how can you choose your entertainment to match your chosen venue or the theme of your event?

Outlined below are some ideas of how you can create lasting memories for your guests by choosing the right entertainment at your event…

Entertainment ideas for Corporate Family Days

Corporate Family Fun days by their nature need to be fun and this involves organising a lot of entertainment to amuse a wide range of people. You have the kids (from little ones to teenagers) and the adults too.

Luna Park Melbourne hosts LOTS of corporate Family Fun Days for obvious reasons. Here you can easily offer amusements for everyone from dodgem cars to water slides and roller coasters. Our carnival rides are the base of our offering but even those are not enough to entertain everyone when you are hosting from 250 to 3000 guests.

For large scale events, we always recommend roaming entertainment and this can be themed to your event. For Christmas events why not have Bouncing Elves on stilts handing out goody bags with Santa? For other occasions maybe some balloon artists making balloon hats for the children? Roaming actors and performers are great at creating a festive and carnival style atmosphere and are absolute experts at encouraging even the grouchiest of guests to smile and laugh.

For events with a range of ages it is important not to forget the teenagers. A petting zoo will keep the smaller children excited but what about an inflatable basketball ring and simulators for the teenagers?

Entertainment ideas for Gala Dinners

Organising entertainment for a gala dinner is the perfect opportunity for your imagination to run wild. Gala dinners are generally set with a stage, so any entertainment can arrive and be ready to go.

The obvious choices for this style of event are vocal bands to play background music and then get the dancefloor kicking post-dinner. Magicians or caricaturists are also popular to roam during pre-dinner drinks and give an icebreaker as guests mingle.

Getting creative and using the venue’s existing theme or style to help shape your entertainment can create stunning results. At Luna Park, many of our function rooms already have a colourful Carnival backdrop so it is easy to continue the theme (with a twist) in the venue. Just think, the ‘Greatest Showman’, the ‘Moulin Rouge’ or even ‘The Rocky Horror Picture Show’.

One of our premier function venues, Luna Palace, has a fantastic backdrop where through the 5m-high windows guests can admire a large stretch of the park, which at night looks spectacular with the lights of the fairground twinkling in the background.

I’ll never forget working at a corporate dinner where graceful silk artists hanging from the roof poured champagne to guests and there were human dessert stands in the form of Ring Masters and Showgirls dotted throughout the room. It was spectacular!

Entertainment ideas for Conferences

The common question people who are organising a conference often ask themselves is, how can they take the boredom out of the boardroom?

At Luna Park it is an easy choice to add in some free time to enjoy the rides. Short on time? Why not bring the theme park into the conference space! We have a selection of carnival games that can be located within our venues.

For a small conference in our Luna Park Stardust Room recently the client wanted a little fun and team building for the group after a lunch break. So, they used one of our carnival games which encouraged competitive spirit. Sticking to the theme they also added a popcorn cart for dessert. It certainly broke the day up nicely and cut the ice between delegates for the afternoon session.

Entertainment ideas for Corporate Team Building Days

Choosing a venue that has existing activities available is an easy and simple option for team building days. Be sure to create an experience that works for your group.

At Luna Park this might be a Dodgem Car challenge – group racing with a difference. We can also offer a theme park treasure hunt or a mirror maze timed challenge to get the team working together

One of our most memorable team building days was when we mimicked the famous 90’s UK Challenge Show, ‘The Crystal Maze’. Various timed puzzles and games were set up for small teams of delegates to complete. You can read more about this challenge in The Importance of Fun at Business Events.

Entertainment ideas at Luna Park Melbourne

Final note…

When planning your event, don’t leave the entertainment to last. By using your venue as a creative backdrop you can shape an entertaining experience that will heighten the atmosphere and create a lasting impression on your guests. Be creative and have some fun – your guests are sure to enjoy it much more.

For more information about hosting events at Luna Park Melbourne check out:
Luna Park Melbourne’s website or their Event Birdie page.