In this event showcase we’re taking a look at Corporate Social Responsibility and how events can impact and support change…
“The concept of Corporate Social Responsibility (CSR) is understood to mean that corporations have a degree of responsibility not only for the economic consequences of their activities, but also for the social and environmental implications.”
“Many of our youth don’t often have a choice; they are part of a vicious cycle linked to drug addiction and poverty. As a whole our society has failed – prison teaches our youth to become better criminals, which is not positive. Prison is not a place for children.”
“You can guide and advise; however, people have to fix themselves.”
“When it comes to “fixing” social problems many of us think, ‘Society will sort that out. We have charities that exist for that and that’s what they should do’.But WE are the society, every one of us needs to contribute (even just a little) to make a change.”Paul Sigaloff | Managing Director, Verizon Media
Last week we took some time out of the office to attend Event Summit 2019. With 20 sessions, 30+ speakers and topics ranging from examples of branded activations to why your event might need paid policing, it was bound to be an informative day.
Here’s a quick recap of our key takeaways from this year’s event and why you should get in early to secure tickets for Event Summit 2020…
Hosted at the Museum of Contemporary Art Australia during the Vivid Sydney, our first impressions of the day started well – the views from the Harbourside Terrace are spectacular (morning and night) and we appreciated the barista coffee after an early start.
The content during the day was predominantly aimed at those working in the festival, public and large-scale event arena. Delegates in attendance included event professionals from Australia’s largest venues, government, event agencies and festival planners (some interstate and international guests too).
We admit we didn’t get there quite early enough for the 7.30am expert-led tour of the Vivid and Australia Day event sites, but we heard it was interesting and a good way to start the day.
For those of us who joined the group at the MCA post-tour, the day kicked off with a heartfelt Welcome to Country from Yvonne Weldon, Chair of the Metropolitan Local Aboriginal Land Council before heading into a jam-packed agenda of presentations.
The program was fast-paced, with sessions ranging from 20 to 40 minutes, and at times it was hard to choose between concurrent sessions.
While there was a range of topics covered Event Summit, we felt there were a few key themes that ran throughout….
The presentation from Nick Morris, Director at Morris Goding Access Consulting was truly insightful, and not just because of his firsthand experience as a dual Paralympian and a person with a disability.
Nick’s presentation was direct, to the point, and included great examples of simple things Event Managers can do to make their events more accessible (more about this in another blog soon).
One of the things that stood out about this presentation was that it wasn’t focused on accessibility for wheelchairs (the most common thing people think when they hear the term “accessibility”. Rather it focused on accessibility for EVERYONE. Nick gave a few examples for event managers to consider:
Taking the time to consider how EVERYONE will access and enjoy your event – no matter how big or small the issue may seem – is important to its overall success.
There were numerous speakers who touched on event safety and risk during their presentations – highlighting the need for risk management and due diligence to be a major priority for all event organisers.
During Event Summit 2019 delegates were given key insights into how event organisers of Glastonbury and Beijing Olympics approached risk management. We also had the opportunity to hear from Darryl Jeffrey, Chief Operating Officer at Sydney Showground and others, who demystified some of the debate surrounding at-risk behaviours at music festivals and the necessity of medical facilities at large scale events.
The third theme and takeaway for us during Event Summit 2019 was the need for event organisers to exercise flexibility and be prepared to adapt when plans change. We thoroughly enjoyed the presentation on this topic from Elise Doganieri, the Co-Creator and Executive Producer of The Amazing Race.
Elise explained how they quickly learnt there was a need for them to stay ahead of the participants in order to avoid issues with production. Elise focussed on adjusting plans and systems until they had perfected the process for producing an event – Elise has now been involved in over 400 episodes of the show.
Other speakers including Jamie Skaltsounis from Samsung Electronics gave great examples of how they assess their events and plan ahead for change to continually improve their offering.
Event Summit was a productive day with high-level speakers and a LOT of content. This event gave attendees the opportunity to learn from both local and overseas events and expertise, plus capitalised on Vivid Sydney in its final days for 2019. For those of you who are wanting to get some ideas and information about large scale events and festivals, it is a must-attend event.
“We have received excellent feedback from Customers who attended our event last week. The Studio was the perfect venue and the ball pit a massive hit.”Jedda Jauncey EA (Fossil Group)
“The Studio is a wonderful and flexible space, with great facilities. Easy team to work with and great for events. Would definitely consider it again.”Julian Ramundi (Event Producer)
“Thank you again for sharing The Studio for our event, it was a great success. Sebastian you were amazing! thank you for all your help. Couldn’t have done it without you 🙂 “Ivanna FontanaFashion Stylist | Runway Producer
Client: Ivanna Fontana / Hunt & Brew
I started in my events journey in 2012, where I worked mostly corporate events and the one-off wedding. In 2016, I started working at Arc@UNSW (the organisation that runs the Roundhouse) where I was the Events and Activities Coordinator. As the student organisation at UNSW, we ran all the fun events like zombie nerf gun wars, parties, band comps, night markets, silent discos and gigs for students. Throughout this period, the Roundhouse was undergoing renovations, so we built two pop-up venues on campus – I was the licensee of the bar and helped build it from the ground up. We had a shipping container as a bar, and our furniture was made out of recycled timbers, pallets and milk crates! It was crazy! During this time I was involved with the re-development plans of the Roundhouse. Re-launching the venue in February 2018 has been my most rewarding and stressful experience so far.
In 2018 I was promoted to Events Manager where I took on more corporate clients and commercial concerts (my pride and joy!)
Our official re-opening event was headlined by San Cisco and this was by far the most rewarding event to be a part of. We had a VIP event at the gig where we saw our whole team, promoters, clients, builders and friends come together to celebrate having the venue back. It was truly one of those “guys we did it” moments and it still gets me today!
Never say that an event will be easy. It will more than likely come back to bite you! Always plan for the unexpected. And then plan some more.
Confidence is key when dealing with anyone in the events industry. From clients, to patrons, to staff, if you aren’t confident in what you are presenting and organising you will have nothing but trouble.
Flexiblity – be ready to bend over backwards, physically and metaphorically. Going out of your way to help your clients is always going to pay off. But I believe that team work makes the dream work and putting your hand up to learn how to rig that PA or make that cocktail to help your team always pays off. It also helps decrease stress amongst your team and build working relationships!
Have an eye for detail! Learn to pick up on the small things and build on those. I’m a stickler for making things perfect and that one tiny detail IS important!
Be confident in what you want in your workplace. As an event organiser you spend the majority of your time at work. If you aren’t loving what you’re doing you are probably in the wrong job!
Horses by Daryl Braithwaite
Time consuming and stressful
Energetic and loud
After a late night finish our team always has a beer in our leafy beer garden to discuss the night! It’s so good to hear how everyone else’s night went from our production, events and bar team.
We aren’t saving lives
Flats for sure!
Boiled eggs for an artists rider was pretty out there!
I love music, always have always will. Putting on gigs for people and seeing how happy they are walking out always gets me through the day!
I would probably try my hand at paramedics or law enforcement. I love to help people!
“The combination of these two design elements (flawlessly executed) created a distinct feeling of intimacy in this very large venue and was critical to the event’s success.”
Brendan said “We absolutely love this event and we put a lot of love and energy into it. Hopefully it shows through the role AV plays in events like this; helping the audience in the room and watching the broadcast engage with the speaker or performer on stage.”
Meet Brad Dabbs. Currently the General Manager at Showtime Event Group Brad knows how to make great events happen. He was a creator for the much-talked-about 2013 AIME Welcome Reception and friends describe his job as a smorgasbord of problem solving, planning and adrenaline filled creativity. Brad loves a chardy and want to know the place he would love to plan an event…? It’s out of this world! So join us as we get to know another fabulous event pro, Brad Dabbs…
I have been with Showtime for the past 7 years, prior to that I was on Daydream in Island in the Whitsundays’ (still not sure I made the right choice weather wise coming to Melbourne!) I have always been in the hospitality industry working everything from managing night clubs through to 5 star resorts and hotels.
There are so many to choose from, I love creating events that are a bit unexpected, I guess my most memorable would be in 2013 when we first activated the precinct for the AIME hosted buyers welcome reception. It challenged me to really think outside the box to curate an event that would be the talk of the town to the top event managers and planners in ASIA pacific. It’s still talked about to this day, so I guess we nailed it! I really love the big events, the more people the better- dealing with the logistics and pushing the team to deliver something new
Not to trust anyone! To double check, triple check and check the person checking and then check again! We had an event for 2,000 people that was almost a disaster when 4 hours before doors we had no booze, it was complete human error and the manager had just forgot to hit send on the order, luckily we have some great suppliers that got the booze delivered and iced ready just before doors. Never again!
And I guess to always have a plan b and c when working outdoors, you never know what the weather is going to do.
Passion to please people and ability to listen to what your clients want. Energetic, passionate, invested
Work hard, expose yourself to as much as you can. Listen and learn every day. Be humble and if you don’t enjoy it don’t do it, you need to love what you do.
Discloser Latch is my tune- although anything gets me there after a champagne or 2
The moon for sure, imagine the possibilities, the logistics, the planning –it would be out of this world!
A smorgasbord of problem solving, planning and adrenaline filled creativity
I like to do a debrief with the team talk about what worked and what didn’t- hear it from the staff point of view also then usually a nice glass of Chardonnay!
I love going to musicals, concerts and anywhere people gather. I love watching people connect and seeing people enjoy themselves
Nothing will beat when I went to Montreal for C2, it was honestly an event managers dream.
I love Bali, I usually go at least 4 times a year, it’s my happy place
I’m a chardy all the way
We had a staff party a few weeks ago and I made the theme headwear- it was easy and everyone got involved
I’m a huge fan of “Unreal” in another life I would defiantly be Quinn
I’m not a heel kind of guy, but always tell my girls flats for bump in and out but when it’s Showtime its heels!
Lighting fixes everything, even in the tightest budget, the right lighting can inject that “wow factor”
The back door boogie when I’ve had enough – I’m a master smoke bomber!
I think the standard request these days is that the client always wants more, but wants to spend less. On the surface that sounds very outrageous, but it is the way things are now. Expectations are rising at the same time peoples budgets are decreasing. The caterers that know how to constantly deliver on that request are the ones that will succeed in the future. We are always asked for the weird wild and wacky, just last Friday we had a koala, crocodile, pythons and wallaby’s at an event. As we work with Melbourne’s best industry partners, there hasn’t been too many we haven’t been able to accommodate. Some unfortunately we have to get creative on, like when someone wanted a live horse at their event in The State Library – on this occasion due the fact the library is also a museum and has Ned Kelly armour along with other priceless artefacts, we had to settle for 2 guys dressed in a horse costume!
Meet Rebecca Harris. Currently the Venue Hire Coordinator at Sydney Living Museums she works in beautiful historic houses and museums such as Museum of Sydney, Justice and Police Museum, The Mint and Vaucluse House. She uses these spaces plus other museums and art galleries as inspiration for the amazing events she creates – even managing to get in the occasional exhibition viewing in her lunch break! Rebecca loves a good floral display for event styling and when the going gets tough you will find her rolling up her sleeves to pitch in and help people out. Join us as we get to know another event pro, Rebecca Harris…
As part of my university degree I was offered an internship at the Sydney Convention and Exhibition Centre (SCEC) which allowed me to experience all areas of running a large scale venue from event management, to financials, and even some time in the kitchen!
After working at the convention centre for three years I was ready to travel, and I moved to live and work in London. I spent two years managing events for three restaurants, until the cold got the better of me, and I decided to move back to Sydney.
I was lucky enough to come home to Sydney and start working at the Sydney Convention and Exhibition Centre as an Event Manager, before moving over to ATP, and then to Sydney Living Museums –where I get to work across twelve amazing heritage sites.
One of my most memorable events has been this year at The Mint for Giorgio Armani and the launch of Si Passione, their new fragrance. Brand Ambassador Cate Blanchett was the guest of honour, and despite some very torrential rain throughout the day, the venue was transformed into a sea of red including a particularly amazing floral display with hundreds of red roses.
Attention to detail is key – you need to double check everything. When I first started out in the events industry I was coordinating an event for 500 delegates. About 30 minutes before lunch service I realised I had ordered sandwiches for 50 guests and not 500 guests. At that moment I had staff from all over the organisation rush down to the kitchen donning hair nets, busily preparing 450 sandwiches in the space of 30 minutes. Luckily the client was none the wiser and it all came together! However I learnt a very valuable lesson in double checking every element of my events.
Professionalism, being personable ,and last but not least, you need to be a problem solver – issues arise and mistakes happen, but you need to be able to come up with a solution.
It is a wonderful industry to be a part of but it is hard work. Be prepared to roll up your sleeves and get your hands dirty.
Yoga or a glass of wine – or both!
Seize every opportunity.
Museums and Art Galleries – it’s always great for us to be able to pop into one of our museums or historic houses and have a chat to the curators and staff, there are always great stories to share with our clients. Being based in the city at The Mint, also means we can pop into art galleries in our lunch break or after work if we want to!
Buffalo Dining Club in Darlinghurst. Amazing Italian sharing style food, delicious wine and lovely service.
An intimate sit down dinner in a unique location always has a great impact.
Italy – the food, the landscape, the culture. I love it!!
Rose in summer – red wine in winter
Flats – I spend so much time running between different heritage properties, comfort is very important.
Always allow room in your budget for florals. They can completely transform a space and if done correctly they can have a huge impact.
I once had a request from a groom to have a horse deliver a rose in his mouth, to a bride during their wedding reception.
Looking after 12 properties across Sydney every day is so varied. One day I will be coordinating a fashion shoot at Vaucluse House, and the next day entertaining 500 people at the Museum of Sydney. However what I love the most is that the revenue generated from an event at one of our heritage properties goes back into the sites, maintaining and preserving them for future generations to come.
I would probably be a nurse. I thrive in a high pressure environment and enjoy being able to help people.