How to incorporate Vivid Sydney into your event

Vivid Sydney is one of THE most exciting and vibrant festivals IN THE WORLD, showcasing a program of light, music and ideas. Taking over the city between 24th May and 15th June 2019, visitors and locals alike can enjoy the vibrant light art installations, large-scale illuminations and mesmerising 3D-mapped building projections that light up Sydney’s waterfront, landmarks and gardens. 
It also happens to be a fantastic backdrop for hosting an event! Whether you want to host your top clients, treat your staff to a special evening, celebrate a milestone birthday or host a magical wedding – Vivid Sydney provides the light and action to make it amazing! 
However, don’t be fooled into thinking Vivid is only about the mesmerising light shows - there is also a full program of music and talks running throughout the festival period. If your company wants to align with Vivid’s quest for generating new and interesting ideas, this is a great time to host a special event. By inviting guests to a seminar or talk, which follows the Vivid theme of generating new ideas, you are sure to spark interest and engagement.
So, now that you have found a good reason to host an event during Vivid Sydney, how do you make it happen during this small window of opportunity?
It’s all about getting the right location… or should we say, picking the right venue. Outlined below are a selection of venues that are perfectly located for experiencing the Vivid festival – some even have special event packages for the period. 
If you’re keen on hosting an event during Vivid Sydney, don’t delay – there are only limited dates available, so make sure you secure a date before the lights go out!


Situated on Circular Quay, the Museum of Contemporary Art with The Fresh Collective is Sydney's best vantage point right in the heart of vivid, surrounded by Sydney Harbour and the city skyline. 
What elements of Vivid can you see/ experience? 
A highlight of Vivid each year, the MCA’s façade will again be transformed with a spectacular installation. Be mesmerised as artist Claudia Nicholson transforms our heritage-listed façade with Let Me Down then step inside and shake off the chill with art. The artist has created a romantic homage to her birth country of Colombia. Collaborating with Spinifex Group, the rich cultural symbols Nicholson references are reimagined in an animated cycle of natural creation and destruction, set to music by producer Lonelyspeck.
Private event space:
Inspire your guests with a memorable event that tells a story and takes you on a journey during this Vivid festival. Boasting incomparable views of the illuminated Harbour, Sydney Opera House and city skyline the MCA's Quayside Room is the ideal venue to host a spectacular event with the magic of Vivid as backdrop. 
Guest numbers:
The Quayside Terrace          50-110 seated | 50-150 cocktail

Vivid Sydney | MCAVivid Sydney at Museum of Contemporary Art with Fresh Catering

The View Restaurant, Taronga Zoo

Lights for the Wild at Taronga Zoo Sydney backed by American Express is back! The venue is just a short ferry ride from Circular Quay, taking you past the magnificent light projection show on the Sydney Opera House sails. There is also plenty of parking onsite.
What elements of Vivid can you see/ experience? 
Taronga Zoo Sydney are proud to be part of another fantastic year! You can enjoy a special evening walkthrough of the zoo. On route, you will be able to explore giant light sculptures which tell a fascinating story about wildlife conservation. 
Dining and private event space:
The View Restaurant, operated by EPICURE, is fortunate enough to be on location at the Zoo. This year they are turning their in-grounds restaurant into a private Vivid experience with an upgrade for dining when purchasing your Vivid ticket.

You can enjoy a delicious two course dinner at The View Restaurant – the perfect way to turn your evening into a VIP experience after exploring the Zoo. Order from a selection of delicious mains and indulgent desserts with a kids menu to satisfy their hunger.

Tickets now on sale for Vivid Sydney at Taronga Zoo - Lights for the Wild.
Some additional notes about hosting a Vivid event at Taronga Zoo Sydney and The View Restaurant:

Vivid Sydney | Taronga Zoo
Vivid Sydney at Taronga Zoo - Lights of the Wild


Cruise Bar is located at the Overseas Passenger Terminal, overlooking the major Vivid attractions at Circular Quay - including a prime view of the magnificent projections on the sails of Sydney Opera house. Walking to the venue will be part of the excitement as you pass the colourful boats in the harbour and a trail of Vivid installations along the waterfront.
What elements of Vivid can you see/ experience?
From the venue you will be able to see the projections on the Sydney Opera House, MCA, Customs House, CBD venues and the Harbour. 
Private event space:
Junk Lounge located in Cruise Bar offers a versatile event space with uninterrupted views of the Sydney Opera House – perfect for taking in the atmosphere of Vivid Festival at Circular Quay. This space will be available for private hire during the Vivid festival. You may also book smaller areas within the main bar for smaller groups.
Guest numbers:
Junk Lounge     180 cocktail
Some additional notes about hosting a Vivid event at Cruise Bar:
  • Celebrate in style and contact the sales team for a quote and to check availability.

Vivid Sydney | Cruise Bar
Vivid Sydney at Cruise Bar


Situated above North Sydney Olympic Swimming Pool, Aqua Dining is the perfect destination to enjoy this year’s Vivid festival! Aqua Dining offers a quintessential Sydney dining experience with unrivalled harbour views that sweep from Luna Park to the world famous Sydney Harbour Bridge and the Opera House. Aqua Dining is easily accessible via a short ferry or water taxi from Circular Quay (past many of the wonderful Vivid attractions), train or bus. There is also plenty of parking nearby. 
What elements of Vivid can you see/ experience?
From Aqua Dining, guests will have a spectacular vantage point of the iconic light show taking place across Sydney Harbour. Guests can also enjoy a front row view of Aqua Dining’s neighbour, Luna Park. 
Dining and private event space:
Aqua Dining is available for private functions throughout the Vivid festival excluding the opening night. On this date a special five course menu and matching wines will be available for private diners and small groups.

Aqua Dining is also hosting a ‘Cruise through Vivid’ event on Thursdays 30th May, 6th June and 13th June where guests can see Sydney’s world-famous light show during a harbour cruise accompanied by an unforgettable dinner across Aqua Dining and Ripples Chowder Bay!
Guest numbers:
Exclusive use          120 seated | 150 cocktail
Semi-private area    46 seated
Some additional notes about hosting a Vivid event at Aqua Dining:
  • A Vivid cocktail will be available during the festival dates
  • Opening night dinner is $125 per person for 5-courses and $75 per person for matched wines
  • Aqua Dining’s ‘Cruise through Vivid’ is $275 per person

Vivid Sydney | Aqua Dining
Vivid Sydney at Aqua Dining (© Dig It Photography)


Located in Milsons Point on the water’s edge, Luna Park offers fantastic views of Sydney Harbour, including Sydney Opera House and Sydney Harbour Bridge. Easily accessible by a short ferry or water taxi from Circular Quay (past many of the wonderful Vivid attractions), train and bus. There is also plenty of parking nearby. Luna Park is a great location for those looking to include a walk across the Bridge or ferry/water taxi ride on the way to and/or from their event.
What elements of Vivid can you see/ experience?
The entire Amusement Park comes alive with brilliant shapes, patterns and colours that light the Midway promenade and enhance high-octane rides such as the new family thrill ride – Volaré. Situated opposite the Ferris Wheel, with thousands of LED lights shining brightly, the Volaré will perfectly complement the spectacular light show adorning the Ferris Wheel for the duration of the festival.

Coney Island celebrates the unique history and magic of Luna Park with a grand projection on its exterior. The ‘Spirit of Fun’ brings to life the artwork, characters and soul of the Park and opens a window into its future of fun.

After the action of the fun fair or to simply enjoy another perspective on the festival, why not dine at The Deck Sydney.  Look back over the water to the spectacular lights on the Sydney Harbour Bridge, Sydney Opera House and Circular Quay. 
Dining and private event space:
Stunning waterfront venues available for private hire include the heritage-listed Crystal Ballroom, elegant Palais and intimate Sunset Room and more - all with unrivalled vistas of the cityscape, capturing the iconic Harbour Bridge and Opera House. 

The Deck Restaurant is available for private diners and small group bookings and is open every evening.
Guest numbers:
Palais                        120 seated | 250 cocktail
Crystal Ballroom    300 seated | 600 cocktail
Some additional notes about hosting a Vivid event at Luna Park Venues:
  • Private events are individually curated and organised by the Venue's premium catering and dedicated events team - ensuring a truly magical experience is had by all. 
  • Entry to Luna Park is free, ride passes are available for purchase

Vivid Sydney | Luna Park Venues
Vivid Sydney at Luna Park


The Calyx is a unique venue located within the Royal Botanic Garden Sydney, on the door step of the Vivid Light Walk. It’s a short stroll from the CBD and many other Vivid attractions. Public transport and parking is very convenient too.
What elements of Vivid can you see/ experience?
The Light Walk within the Royal Botanic Garden Sydney is moments from the venue. The Light Walk includes major light installations scattered throughout the Gardens.
Private event space:
The Calyx is a state of the art venue that is architecturally magnificent fusing art with theatre. The Calyx houses the southern hemisphere's largest living green wall exhibiting over 18,000 plants.

A truly magical place that feeds the imagination whilst being simultaneously breathtaking, The Calyx is one of Sydney’s favourite function venues that is sure to impress.The venue also includes an amazing lighting system, so you can easily create your very own coloured light experience. 
Guest numbers:
The Calyx      150 seated | 400 cocktail
Some additional notes about hosting a Vivid event at The Calyx:

Vivid Sydney | The Calyx
Vivid Sydney at The Calyx


STUDIO Sydney tower

Perfectly situated in the heart of the CBD, STUDIO Sydney Tower is easily located from key landmarks within the city.
What elements of Vivid can you see/ experience?
Perched 305m above the city in the iconic Sydney Tower, STUDIO offers one of the best vantage points for unrivalled views of the city. As Sydney lights up for Vivid, guests will have glimpses of Darling Harbour where Vivid presents an art-meets technology water fountain, light and laser.
Private event space:
STUDIO is the city’s highest and most iconic event space providing a contemporary setting and spectacular backdrop for any style of event. Set the scene for your next corporate event and showcase your brand with 220 degree views spanning across Sydney
Guest numbers:
STUDIO Sydney Tower      150 seated | 200 cocktail
Some additional notes about hosting a Vivid event at STUDIO Sydney Tower:
•         Vivid event packages available for cocktail and seated events

Vivid Sydney | STUDIO Sydney Tower
Vivid Sydney at Studio Sydney Tower


Harbourside Cruises


Harbourside Cruises will be departing from King St Wharf Darling Harbour for their Vivd Cruises. 

What elements of Vivid can you see/ experience?

This is a chance to take in the delights of the Vivid Lights Festival from the decks of a luxury catamaran. Cruise the Circular Quay precinct, under the Harbour Bridge and around the Opera House and Luna Park with dinner included. 

Guest numbers:

The Harbour Spirit             200 standing buffet

Some additional notes about hosting a Vivid event with Harbourside Cruises:

Harbourside Cruises BoatHarbourside Cruises

Harbourcat Party Boat


Harbourcat Party Boat will be departing from King St Wharf Darling Harbour for their Vivd Cruises daily.

What elements of Vivid can you see/ experience?

Join the Harbourcat Party Boat for a 2 hour unique cruise from Mon O' War Steps and sail past Luna Park, Circular Quay and Darling Harbour to enjoy Vivd at its best. Enjoy a free sausage sandwich on board and BYO or purchase drinks at the onboard liscenced bar.

Guest numbers:

The Harbourcat Party Boat             36 seated | 44 cocktail

Some additional notes about hosting a Vivid event with Harbourside Cruises:
  • Book your Harbourcat cruise tickets online with Harbourcat
Harbourcat Party Boart
Harbourcat Party Boat



Located conveniently in Barangaroo 12-Micron is easy to get to and a popular place to to enjoy your Vivid experience. Watermans Room is located at the northern end of the waterfront and features complete glass frontage, a private balcony with breathtaking views of Sydney’s harbour, a spacious interior and a relaxed yet sophisticated aesthetic.

What elements of Vivid can you see/ experience?

12-Micron’s Private Dining Room will be transformed from 24th May – 15th June into a stunning light exhibition where we will host a dining in the dark series to artfully combine gastronomy, music, art and light in partnership with Perrier-Jouet. 

Dining and private event space:
The Watermans Room concept was established to create an opportunity where the contemporary Australian ethos of the 12-Micron restaurant could align with large scale events of all varieties. The main objective behind Watermans Room, is to provide a unique space to host tailored and exquisite experiences. 
Guest numbers:
Watermans at 12-Micron      200 seated | 300 cocktail
Private Dining Room            32 seated
Some additional notes about hosting a Vivid event at 12-Micron: 

12-Micron Vivid SydneyVivid at 12-Micron


To find out more about hosting an event during Vivid at any of the above venues, click on the links to their Event Birdie pages above and contact them directly for details and to check availability. 

© Header image provided by Cruise Bar