How to incorporate Vivid Sydney into your event

Vivid Sydney is one of THE most exciting and vibrant festivals IN THE WORLD, showcasing a program of light, music and ideas. Taking over the city between 25th May and 16th June 2018, visitors and locals alike can enjoy the vibrant light art installations, large-scale illuminations and mesmerising 3D-mapped building projections that light up Sydney’s waterfront, landmarks and gardens. 
It also happens to be a fantastic backdrop for hosting an event! Whether you want to host your top clients, treat your staff to a special evening, celebrate a milestone birthday or host a magical wedding – Vivid Sydney provides the light and action to make it amazing! 
However, don’t be fooled into thinking Vivid is only about the mesmerising light shows - there is also a full program of music and talks running throughout the festival period. If your company wants to align with Vivid’s quest for generating new and interesting ideas, this is a great time to host a special event. By inviting guests to a seminar or talk, which follows the Vivid theme of generating new ideas, you are sure to spark interest and engagement.
So, now that you have found a good reason to host an event during Vivid Sydney, how do you make it happen during this small window of opportunity?
It’s all about getting the right location… or should we say, picking the right venue. Outlined below are a selection of venues that are perfectly located for experiencing the Vivid festival – some even have special event packages for the period. 
If you’re keen on hosting an event during Vivid Sydney, don’t delay – there are only limited dates available, so make sure you secure a date before the lights go out!


Situated on Circular Quay, the Museum of Contemporary Art with Fresh Catering is Sydney's best vantage point right in the heart of vivid, surrounded by Sydney Harbour and the city skyline. 
What elements of Vivid can you see/ experience? 
A highlight of Vivid each year, the MCA’s façade will again be transformed with a spectacular installation by MCA Collection artist Jonny Niesche, composer Mark Pritchard and the Spinifex Group. This year’s installation, Virtual Vibration will mesmerise audiences with a shifting, sensory experience produced by subtle acts of reflection, transparency and movement.
Private event space:
Inspire your guests with a memorable event that tells a story and takes you on a journey during this Vivid festival. Boasting incomparable views of the illuminated Harbour, Sydney Opera House and city skyline the MCA's Quayside Room is the ideal venue to host a spectacular event with the magic of Vivid as backdrop. 

Take the stress out of your event by taking advantage of their special Vivid event packages. Venue hire and styling packages from $5,000 ex GST (subject to terms and conditions).
Guest numbers:
The Quayside Terrace          50-110 seated | 50-150 cocktail
Some additional notes about hosting a Vivid event at Museum of Contemporary Art with Fresh Catering:
  • Together with Museum of Contemporary Art, Fresh Catering have designed two unique experiences with a focus on illumination. More than a food and beverage offering, this is a complete exclusive event experience that celebrates the festival of lights.
    • Fresh Catering cocktail concept starting from $90pp ex GST (conditions apply)
    • Fresh Catering dinner concept starting from $155pp ex GST (conditions apply)

Vivid Sydney | MCAVivid Sydney at Museum of Contemporary Art with Fresh Catering

Taronga Centre

Taronga Centre is located at Taronga Zoo! The venue is just a short ferry ride from Circular Quay, taking you past the magnificent light projection show on the Sydney Opera House sails. There is also plenty of parking onsite.
What elements of Vivid can you see/ experience? 
For the third year running, Taronga Zoo will be an official Vivid Sydney precinct, where you can enjoy a special evening walkthrough of the zoo. On route, you will be able to explore giant light sculptures of endangered wildlife and a series of special light installations scattered throughout the zoo grounds.
Dining and private event space:
The Taronga Centre, operated by EPICURE is fortunate enough to be on location at the zoo. This year they are taking the opportunity to turn their in-grounds restaurant, The View, into a private Vivid experience with an upgrade for dining when purchasing your Vivid Ticket.

Enjoy a delicious two course dinner at The View Restaurant overlooking Taronga's concert lawns and Sydney Harbour. With a complimentary beverage of your choice (alcoholic or non-alcoholic) included for both adults and children, it's the perfect way to turn your evening into a VIP experience! Order from a selection of delicious mains and indulgent desserts with a fun kids menu to satisfy their hunger! Adults $48.00 and Children $19.00

The Taronga Centre Harbourview Terrace is also available for private event bookings and has a stunning view of Sydney Harbour, including the Harbour Bridge, Opera House, Fort Denison and the CBD! Large light displays such as the projections onto the Harbour Bridge are clearly visible from the venue.

Tickets now on sale for Vivid Sydney at Taronga Zoo - Lights for the Wild.
Guest numbers:
The View Restaurant           50 seated 
Harbourview Terrace         150 seated | 200 cocktail
Some additional notes about hosting a Vivid event at Taronga Centre:
  • In addition to evening events, this is also a great venue for hosting day-time conferences. Why not offer a Vivid experience at the close of the conference – it will surely tempt delegates to stick around!
  • Special packages and tailored experiences are available in all venues.
  • A portion of every dollar spent on events at Taronga Centre, does directly back to support Taronga’s Wildlife Conservation initiatives.
  • More information on the Taronga Zoo Vivid Precinct.

Vivid Sydney | Taronga Zoo
Vivid Sydney at Taronga Zoo - Lights of the Wild


Cruise Bar is located at the Overseas Passenger Terminal, overlooking the major Vivid attractions at Circular Quay - including a prime view of the magnificent projections on the sails of Sydney Opera house. Walking to the venue will be part of the excitement as you pass the colourful boats in the harbour and a trail of Vivid installations along the waterfront.
What elements of Vivid can you see/ experience?
From the venue you will be able to see the projections on the Sydney Opera House, MCA, Customs House, CBD venues and the Harbour. 
Private event space:
Junk Lounge located in Cruise Bar offers a versatile event space with uninterrupted views of the Sydney Opera House – perfect for taking in the atmosphere of Vivid Festival at Circular Quay. This space will be available for private hire during the Vivid festival. You may also book smaller areas within the main bar for smaller groups.
Guest numbers:
Junk Lounge     180 cocktail
Some additional notes about hosting a Vivid event at Cruise Bar:
  • Celebrate in style and contact the sales team for a quote and to check availability.

Vivid Sydney | Cruise Bar
Vivid Sydney at Cruise Bar


Situated above North Sydney Olympic Swimming Pool, Aqua Dining is the perfect destination to enjoy this year’s Vivid festival! Aqua Dining offers a quintessential Sydney dining experience with unrivalled harbour views that sweep from Luna Park to the world famous Sydney Harbour Bridge and the Opera House. Aqua Dining is easily accessible via a short ferry or water taxi from Circular Quay (past many of the wonderful Vivid attractions), train or bus. There is also plenty of parking nearby. 
What elements of Vivid can you see/ experience?
From Aqua Dining, guests will have a spectacular vantage point of the iconic light show taking place across Sydney Harbour. Guests can also enjoy a front row view of Aqua Dining’s neighbour, Luna Park, which will take part in this year’s Vivid Festival for the first time ever! Luna Park’s iconic Ferris wheel and landmark face will be lit up with a stunning display throughout the duration of the festival!
Dining and private event space:
Aqua Dining is available for private functions throughout the Vivid festival excluding the opening and closing nights. On these dates a special five course menu and matching wines will be available for private diners and small groups.

Aqua Dining is also hosting a ‘Cruise through Vivid’ event on Wednesday the 30th of May whereby guests can see Sydney’s world-famous light show during a harbour cruise accompanied by an unforgettable dinner across Aqua Dining and Ormeggio at The Spit!
Guest numbers:
Exclusive use          120 seated | 150 cocktail
Semi-private area    46 seated
Some additional notes about hosting a Vivid event at Aqua Dining:

Vivid Sydney | Aqua Dining
Vivid Sydney at Aqua Dining (© Dig It Photography)


Located in Milsons Point on the water’s edge, Luna Park offers fantastic views of Sydney Harbour, including Sydney Opera House and Sydney Harbour Bridge. Easily accessible by a short ferry or water taxi from Circular Quay (past many of the wonderful Vivid attractions), train and bus. There is also plenty of parking nearby. Luna Park is a great location for those looking to include a walk across the Bridge or ferry/water taxi ride on the way to and/or from their event.
What elements of Vivid can you see/ experience?
For the first time, Vivid Sydney’s dazzling Light Walk extends to new precinct at Luna Park Sydney, where the heritage amusement park will come alive with large-scale projection on the façade of Coney Island, The Spirit of Fun. The show celebrates the history, magic, creativity, engineering, fantasy and imagination that have come together to create millions of memories on this unique and special site.

This year also marks the first time Luna Park’s iconic Ferris Wheel will be lit for the festival following an LED refit, which has included a massive boost in the number of lights adorning the wheel and which form hundreds of beautiful patterns.

After the action of the fun fair or to simply enjoy another perspective on the festival, why not dine at The Deck Sydney.  Look back over the water to the spectacular lights on the Sydney Harbour Bridge, Sydney Opera House and Circular Quay. 
Dining and private event space:
Stunning waterfront venues available for private hire include the heritage-listed Crystal Ballroom, elegant Palais and intimate Sunset Room and more - all with unrivalled vistas of the cityscape, capturing the iconic Harbour Bridge and Opera House. 

The Deck Restaurant is available for private diners and small group bookings and is open every evening.
Guest numbers:
Palais                     120 seated | 250 cocktail
Crystal Ballroom    300 seated | 600 cocktail
Some additional notes about hosting a Vivid event at Luna Park Venues:
  • Luna Park is offering a complimentary Ferris Wheel ride pass for every guest on the evening of your event (minimum spend applies).
  • Private events are individually curated and organised by the Venue's premium catering and dedicated events team - ensuring a truly magical experience is had by all. 
  • Entry to Luna Park is free, ride passes are available for purchase

Vivid Sydney | Luna Park Venues
Vivid Sydney at Luna Park


The Calyx is a unique venue located within the Royal Botanic Garden Sydney, on the door step of the Vivid Light Walk. It’s a short stroll from the CBD and many other Vivid attractions. Public transport and parking is very convenient too.
What elements of Vivid can you see/ experience?
The Light Walk within the Royal Botanic Garden Sydney is moments from the venue. The Light Walk includes major light installations scattered throughout the Gardens.

All events held at The Calyx will have internal VIP access to the Vivid Light Walk, which means, no need to queue and direct access to the Light Walk for your guests!
Private event space:
The Calyx is a state of the art venue that is architecturally magnificent fusing art with theatre. The Calyx houses the southern hemisphere's largest living green wall exhibiting over 18,000 plants.

A truly magical place that feeds the imagination whilst being simultaneously breathtaking, The Calyx is one of Sydney’s favourite function venues that is sure to impress.The venue also includes an amazing lighting system, so you can easily create your very own coloured light experience. 
Guest numbers:
The Calyx      150 seated | 400 cocktail
Some additional notes about hosting a Vivid event at The Calyx: 

Vivid Sydney | The Calyx
Vivid Sydney at The Calyx


Located in the Royal Botanic Gardens, the Botanic Gardens Restaurant is situated just moments from the exciting Vivid installations that will feature within the Gardens this year. 
Travel along the illuminated path and experience this unique garden of light  
What elements of Vivid can you see/ experience?
The Royal Botanic Gardens Sydney will once again host an exciting Light Walk which leads visitors through the lush surroundings. This is located within close proximity to the Botanic Gardens Restaurant - guide your guests through the gardens as part of your event experience!
Dining and private event space:
The picturesque Botanic Gardens Restaurant is an enchanting venue offering the chance to dine in exquisite garden surrounds. The original 19th Century facade is paired with a sleek modern interior, wide wisteria-draped verandas and spectacular leafy and harbour views. Offering guests a VIP entrance to the Light Walk and an option of a guided tour – it truly is a fabulous place to be immersed in the Gardens for Vivid.
Guest numbers:
Botanic Gardens Restaurant      140 seated | 250 cocktail
Some additional notes about hosting a Vivid event at Botanic Gardens Restaurant:

Vivid Sydney | Botanic Garden Restaurant
Vivid Sydney at Botanic Garden Restaurant (© Evoke Photography)

STUDIO Sydney tower

Perfectly situated in the heart of the CBD, STUDIO Sydney Tower is easily located from key landmarks within the city.
What elements of Vivid can you see/ experience?
Perched 305m above the city in the iconic Sydney Tower, STUDIO offers one of the best vantage points for unrivalled views of the city. As Sydney lights up for Vivid, guests will have glimpses of Darling Harbour where Vivid presents an art-meets technology water fountain, light and laser.
Private event space:
STUDIO is the city’s highest and most iconic event space providing a contemporary setting and spectacular backdrop for any style of event. Set the scene for your next corporate event and showcase your brand with 220 degree views spanning across Sydney
Guest numbers:
STUDIO Sydney Tower      150 seated | 200 cocktail
Some additional notes about hosting a Vivid event at STUDIO Sydney Tower:
•         Vivid event packages available for cocktail and seated events

Vivid Sydney | STUDIO Sydney Tower
Vivid Sydney at Studio Sydney Tower


To find out more about hosting an event during Vivid at any of the above venues, click on the links to their Event Birdie pages above and contact them directly for details and to check availability. 

© Header image provided by Cruise Bar